States

Skyware provides you with a list of the standard U.S. States and Canadian provinces, but you may add to or modify the default list to include other states such as those found in Mexico, provinces such as in Africa, or territories such as those associated with the U.K. Any entries made must be connected with the relevant country within Skyware, and are used when generating addresses for guest information and stay records to enable you to determine where your guests are coming from, and help pinpoint physically where your business is derived.

This selection is part of the Property and System Configuration area of Skyware.

This is part of the required configuration for Skyware Systems and is initially performed at installation for you. You may however edit the configuration to suit your property at any time if you have the appropriate access/authorization.

 

 

Quick Menu

Quick Menu with Manager's Screen option selected

Select Manager's Screen to be taken to the MANAGER'S COMMANDS screen.

Manager's Commands Menu

Select Configuration to be taken to the PROPERTY AND SYSTEM CONFIGURATION screen.

Manager's Commands Menu with Configuration option selected

Alternately, you may also be able to select Configuration directly from the Quick Menu, if the menu has been set up to include the Configuration option.

This will take you to The Property System Configuration Menu.

Property and System Configuraion Menu

The list of property configuration options are divided into four sections, which are Required Configuration, Optional Configuration, Locales/Dates and Sub-Systems.

Select States from the Locales/Dates section.

Locales and Dates section of the Property and System Configuration menu with States command selected

 

The State and Province Maintenance screen display is split into two frames, with the left side of the screen listing the states already configured for your Property, and the right side containing the fields you need to complete in order to add or edit the configuration of a state. Any changes made on the right, once saved, will be updated in the listings to the left.

State and Province Maintenance screen example

The currently configured options are displayed by:

Order: List Order of the state. By default Skyware lists all states entered in alphabetical order.

Country: The code of the country that this state is associated with.

State Code: The short version of a name for the specific state. Codes can be up to 6 characters.

State Name: The actual name of the state or how you refer to it.

 

Your options include the following:

 

Generate a new entry:

Click the New Generate New Entry button button from the toolbar to add a new state record. Complete the fields described below.

OR:

Select an existing state from the list on the left, and click the Replicate Replicate Current Entry button button from the toolbar. Then change the field information as described below.

 

Edit the current selection:

Change the field information.

 

State and Province Maintenance screen right side detail for editing purposes

State Code: The short version of the name for the specific state. Codes can be up to 6 characters. Be sure to select a code that will be easily recognizable to your Staff.

This field is required.

List Order: This determines in what order the state appears listed in the interface.

Enter a number into the List Order field.

This field is optional, however it we recommend that you list the states in the order you prefer. This makes it easier for staff to find the region they need in the interface.

State Name: Enter the full state name here.

This field is required.

Country: This is a drop-down menu of available countries that the state entry may be associated with. Choose the appropriate one. The available options listed here are generated using the Countries maintenance screen, also found in the Locales/Dates section of the Property and System Configuration area of Skyware. By default, the first entry on the country screen will be selected.

This field is required.

 

When you are finished adding or editing any state entries, click the Save Save button button to save the changes.

 

Date Updated February 24, 2022